What filing system tips do you use to retrieve your papers effectively? Article Table of Contents Skip to section Expand. Colored hanging folders are easily available and easily recognizable. Decide on a filing system: What you do as a business will determine, to a certain extent, whether you choose to file numerically, alphabetically, or some other way. This will limit the number of times you will have to reorganize your filing system. Do this before you buy anything for your filing system.
Keep trash and recycling bins nearby.
Video: Administrative assistant filing tips for the office Five Easy Tips for Filing
Use drawers strategically. Set up a physical inbox.
It's important to know what files are most important, who needs to access them, and how they can be retrieved easily and efficiently. If you are the person who is most in need of access to papers, think about how you use your workstation. If you access them less frequently, you might not need them at your workspace, but you still might need them close by.
This is a critical step, as it will determine how you will lay out your filing system. A filing system that is not retrievable just takes up space.
The Admin’s Guide to Organizing Digital Files
Colored hanging folders are easily available and easily recognizable.
Do a quick cleanup at the end of each day.
Hang it near your filing cabinet so everyone can refer to it. If you have several filing cabinets, make a map of the filing cabinets and label on the map what is in each drawer.
Write down the exact instructions for your filing system as a reference to others. Feel free to check out our Procedure Evaluations and Refinement Services. Effective filing systems for the office make your business run more functionally.
Learning how to organize office filing systems is crucial for any business that handles a lot of invoices, receiptsand other documents.
If you are the person who is most in need of access to papers, think about how you use your workstation. So, keep these tips in mind when creating your filing system. Assess personal and office habits: Think about which employees need access to files, where they work, and what will make the most sense based on their work stations. We can help your business.